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RFQ Nº UNFPA/FJI/RFQ/23/023 - Pacific Customized Dignity Kits (DK Kits)

RFQ Nº UNFPA/FJI/RFQ/23/023 - Pacific Customized Dignity Kits (DK Kits)

2023-06-19

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REQUEST FOR QUOTATION

RFQ Nº UNFPA/FJI/RFQ/23/023

 

Dear Sir/Madam,

 

We hereby solicit your quotation for Pacific Customized Dignity Kits (DK Kits) containing below list of items, specified size and quantity.

 

No.

Items

Specification

Unit of measure

Qty per kit

Quantity to order

1

Backpack

Material: Textile, water-proof durable textile nylon.
Size: 40cm x 45cm, 35 liter approximately.
Design with printed UNFPA logo on the flap (7 x 10 cm approximately). With wide padded straps for easy
carrying and zipper and Velcro to close the bag.
Color: Blue "Pantone" standards, ex: Pantone Process Blue or Pantone Reflex Blue

pc

1

1450

2

Printing

Printing color UNFPA + donor (DFAT Logo) for shoulder bag

pc

1

1450

3

Comb

Fijian Comb (SERU) Wide tooth comb for Afro hair Material: plastic, or plastic and metal

pc

1

1450

 4

Comb

Straight Comb for straight Hair. 1 Comb with half for fine hair and half for thick hair)

Pc

1

1450

5

Sarong / Sulu

UNFPA & donor Logo ie. Material: cotton (min 90% cotton). Size: 110cm x 190cm (+/- 10 cm). Color: any color, not white

pc

1

1450

6

T-shirt

Size: large. Color: white. Material: 100% cotton Shoulder sleeve. Thick fabric, not transparent, durable, skin friendly, not containing any allergic substances. Each t-shirt should be separately packed in PE wrapping

pc

1

1450

7

Sandal

Rubber slide sandal universal size or flip flops Size 6 to 8. Rubber sole with a plastic strap. Y-shaped strap. Neutral color

pc

1

1450

8

Sanitary Napkins qty 20

1 pk (10 heavy flow with wings), 1pkt (10 regular flow with wings)

pkt

2

2900

9

Female Underwear (panty) - Size Large

EU44 waist 107-112 cm

pc

3

4350

10

Female Underwear (panty) - Size Medium

EU40 waist 71-76 cm

pc

2

2900

11

Female Underwear (panty) - Size small

EU36 waist 62-66 cm

pc

2

2900

12

Bath soap

 

pc

2

2900

13

Plastic soap holder box

 

pc

1

1450

14

Bath towel- Large 100 percents cotton

 

pc

1

1450

15

Portable flashlight

Charger Light (portable handheld torch –
solar, wind up or battery powered (include
battery)) - 1 Piece

pc

1

1450

16

Ziplock bags

large 15" x 15" (38cm x 38cm)

pc

5

7,250

17

Toothbrush- medium Bristles

Toothbrush (packed in oriented polypropylene)

pc

2

2900

18

Toothpaste- Colgate

Toothpaste with fluoride 75ml.

tube

2

2900

19

Whistle

 

pc

1

1450

20

Mosquito spray

100mL. No alcohol. LD503450 mg/kg [p-Menthane-3,8-diol Cas No. 42822-86-6 10%]

pc

1

1450

21

Reusable menstrual pads

Packet of 3 reusable pads (1 night, 1 regular, 1 light), with 1 drying strap with waterproof PUL brown in color storage bag (zipper opening 24cmx16cm) with silica gel sachet.

pkt

1

Will be purchased separately. Please quote for kitting

22

IEC materials*

UNFPA Pacific Dignity Kit Brochure A5 high resolution double sided 2 pages (1 per kit).

pack

1

Quote for kitting

 

Note: Refer to Annex 2 for logos

 

This Request for Quotation is open to all legally constituted companies that can provide the requested items and have legal capacity to deliver in the country, or through an authorized representative.

 

  1. About UNFPA

 

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  

 

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: http://pacific.unfpa.org

 

Objective:

The object of the RFQ is to identify a supplier who can provide UNFPA PSRO with all the above-mentioned items as per the requirement. The selected vendor is expected to provide such products, based on the specific Purchase Orders submitted to the vendor.

 

  1. Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

 

Name of contact person at UNFPA:

Ashika Mishra

Tel Nº:

+679 3230739

Fax Nº:

+679 3312785

Email address of contact person:

amishra@unfpa.org

 

The deadline for submission of questions is Wednesday 14th June 2023, 5.00pm, Fiji Time. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.

 

  1. Content of quotations

Quotations should be submitted in a single email whenever possible, depending on file size. Quotations must contain:

 

  1. Technical proposal, in response to the requirements outlined in the specifications should comply with:
  2. Price quotation, to be submitted strictly in accordance with Price Quotation Form.

 

Both parts of the quotation must be signed by the company’s relevant authority and submitted in PDF format.

 

  1. Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section III above, along with a properly filled out and signed price quotation form and are to be sent by email to the contact person indicated below no later than: Monday 19th June 2023, 5.00pm, Fiji Time.

 

Secure Email address :

psro.bidding@unfpa.org  

 

Please note the following guidelines for electronic submissions:

  • The following reference must be included in the email subject line: RFQ Nº UNFPA/FJI/RFQ/23/023 – Pacific Customized Dignity Kits (DK Kits). Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
  • The total email size may not exceed 20 MB (including email body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.
  • When submitting electronic offers, Bidders will receive an auto-reply acknowledging receipt of the first email. Should you offer require to submit more than one email, in the body of this first email, bidders are requested to list the number of messages, which make up their technical offer and the number of messages, which make up their financial offer. If you do not receive any auto-reply for the first email from UNFPA’s email system, please inform Pay Kumar, Finance Programme Associate at: paykumar@unfpa.org.
  • Any quotation submitted will be regarded as an offer by the bidder and does not
    constitute or imply the acceptance of any quotation by UNFPA. UNFPA is under no obligation to award a contract to any bidder as a result of this RFQ
    .

 

  1. Overview of Evaluation Process

Quotations will be evaluated based on the compliance with the technical specifications and the total cost of the goods (price quote). The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals will be evaluated for technical compliance prior to the comparison of price quotes.

 

  1. Award

In case of a satisfactory result from the evaluation process, UNFPA shall award a Purchase Order to the lowest priced bidder whose bid has been determined to be substantially compliant with the bidding documents.

 

  1. Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of Contract to increase or decrease, by up to 20%, the volume of goods specified in this RFQ without any change in unit prices or other terms and conditions.

 

  1. Payment Terms

UNFPA payment terms are net 30 days upon receipt of shipping documents, invoice and other documentation required by the contract.

 

  1. Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s Policy regarding fraud and corruption is available here:  Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.

 

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the UNFPA Office of Audit and Investigations Services as well as with any other oversight entity authorized by the Executive Director and with the UNFPA Ethics Advisor as and when required.  Such cooperation shall include, but not be limited to, the following: access to all employees, representatives agents and assignees of the vendor; as well as production of all documents requested, including financial records.  Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the Agreement, and to debar and remove the supplier from UNFPA's list of registered suppliers.

 

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

 

  1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

 

  1. RFQ Protest

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Head of the Business Unit, Mr. Iori Kato, UNFPA PSRO Director and Representative at kato@unfpa.org. Should the supplier be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact the Chief, Procurement Services Branch at procurement@unfpa.org.

 

  1. Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).

 

 

PRICE Quotation Form

 

Name of Bidder:

 

Date of the quotation:

Click here to enter a date.

Request for quotation Nº:

UNFPA/FJI/RFQ/22/023

Currency of quotation:

FJD

Validity of quotation:

(The quotation shall be valid for a period of at least 3 months after the submission deadline.)

 

 

Price Quotation Form

Item

Product Name & Description

UOM

Unit Price

Number of Units

Total

(FJD)

1

Backpack

Pc

 

1450

 

2

Printing

Pc

 

1450

 

3

Fijian Comb

Pc

 

1450

 

4

Straight Comb

Pc

 

1450

 

5

Sarong / Sulu

Pc

 

1450

 

6

T-shirt

Pc

 

1450

 

7

Sandal

Pc

 

1450

 

8

Sanitary Napkins qty 20

Pkt

 

2900

 

9

Female Underwear (panty) - Size Large

Pc

 

4350

 

10

Female Underwear (panty) - Size Medium

Pc

 

2900

 

11

Female Underwear (panty) - Size small

Pc

 

2900

 

12

Bath soap

Pc

 

2900

 

13

Plastic soap holder box

Pc

 

1450

 

14

Bath towel- Large 100 percents cotton

Pc

 

1450

 

15

Portable flashlight

Pc

 

1450

 

16

Ziplock bags

Pc

 

7250

 

17

Toothbrush- medium Bristles

Pc

 

2900

 

18

Toothpaste- Colgate

Tube

 

2900

 

19

Whistle

Pc

 

1450

 

20

Mosquito spray

Pc

 

1450

 

21

Reusable menstrual pads (Quote for kitting only)

Pkt

 

1450

 

22

IEC materials (Quote for kitting only)

Pack

 

1450

 

TOTAL COST FJD

 

Vendor’s Comments:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I hereby certify that the company mentioned above, which I am duly authorized to sign for, has reviewed RFQ UNFPA/FJI/RFQ/23/023 including all annexes, amendments to the RFQ document (if applicable) and the responses provided by UNFPA on clarification questions from the prospective service providers.  Further, the company accepts the General Conditions of Contract for UNFPA and we will abide by this quotation until it expires.

 

 

 

Click here to enter a date.

 

Name and title

Date and place

 

 

 

 

 

ANNEX I:

General Conditions of Contracts:

De Minimis Contracts

 

 

This Request for Quotation is subject to UNFPA’s General Conditions of Contract: De Minimis Contracts, which are available in: English, Spanish and French